Controllers at small to midsize companies often develop accounts payable document management habits as their business grows. Invoices are typically received by email, forwarded for approval, and then attached to a bill in QuickBooks. However, this process can become disorganized, making it difficult to find supporting documentation when needed.

When auditors request documentation, controllers may struggle to reassemble the paper trail from various inboxes and shared folders. A well-structured AP document process is necessary to ensure that documents are retrievable and linked to the correct general ledger transaction.

Further details on best practices for accounts payable document management are available, outlining the importance of a organized system to withstand audit review.